Employment
AVAILABLE JOBS:
Associate Director of Advacement
Props Artisan Overhire
Associate Production Manager
Box Office Associate
Location: Glencoe/Chicago, IL (hybrid)
Department: Advancement
Classification: Full Time
Salary Range: $68,000 - $72,000 - commensurate with experience
Reports To:
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Director of Advancement
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Works closely with Advancement, Marketing, Artistic, and Education departments
Supervises/Manages:
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FT Manager of Special Events, PT Grants Writer (Independent Contractor)
About Writers Theatre
Writers Theatre (WT) is a nationally recognized, award-winning theatre company located on the North Shore of Chicago with a pre-pandemic annual operating budget of $5.7 Million. Known for the consistent high quality and intimacy of its productions, WT is focused on the power of the written word and dedicated to the artists who bring that word to life. Having captivated audiences for years with its commitment to creating the most intimate theatrical experience possible, the theatre is now a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Artistic Director Braden Abraham, the company is charting a path forward for its future.
Position Summary
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The Associate Director of Advancement (ADA) will lead mid-major gift stewardship and solicitation in the $5,000 - $24,999 range, working collaboratively across teams to build loyalty and engagement among individual donors.
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The ADA will also manage institutional donor relationships, including the management of our grants calendar and supervisor of our part time grants writer.
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Working with the Director of Advancement, the ADA will help set and manage contributed revenue strategies including but not limited to renewal campaigns, major gift proposals, gala solicitations, and other special programs.
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Working with the Director of Advancement, the ADA will help report out on development department goals and progress, as well as develop processes for major gift prospect research.
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The ADA is expected to reach out to and meet with individual donors, including in-person meals and theatre-going experiences during performance runs. There will be some nights and weekends that this position is required to work dependent on the advancement calendar.
Primary Responsibilities
Front Line Fundraising and Leadership:
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Maintain a portfolio of individual donors and solicit gifts in the $5,000-$24,999 range.
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Collaborate with Artistic and Education departments to be a well trusted source of knowledge for Writers Theatre programming and opportunities.
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Attend regular in-person donor meetings and advancement events at the theatre.
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Work closely within the advancement and marketing teams to ensure the execution of strong renewal letters, reminders, and acknowledgements for our mid-major gift donors.
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Supervise, motivate and mentor members of our strong advancement team.
Fundraising Maintenance & Planning:
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Serve as the primary relationship to institutional grant program officers and submit final grants to institutional entities.
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Maintain all federal and state requirements to stay in good standing with institutional funders.
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Assist DOA with ongoing advancement reporting to a variety of stakeholders. Help build annual budget.
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Develop processes around donor research.
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Work closely with the DOA and Manager of Special Events to create and ensure strategic and welcoming advancement events, special programming, and strategy follow up.
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Daily maintenance and input into Tessitura regarding donor profiles and activities.
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Additional duties as assigned.
Qualifications & Key Competencies
The successful candidate will have:
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Three or more years of front-line fundraising experience.
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Two or more years of team management experience.
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Superior organizational and time management skills.
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Self-motivation to start and execute projects.
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Knowledge of Tessitura software or equivalent CRM.
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The ability to empathize with donors, patrons and staff.
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Enthusiasm and appreciation for live theatre.
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Flexibility, creativity and poise under pressure.
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Excellent written and verbal communication skills.
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Ability to correctly assess priorities and meet deadlines.
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Proficiency in Microsoft Office Suite.
COVID Safety
WT requires proof of COVID-19 vaccination as a term of employment.
Commitment to Equity, Diversity, and Inclusion
WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.
WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.
Please find more information on our culture and specific policies at the following links:
Benefits include: medical, dental and disability insurance, vacation and other paid leave, a 403(b)-retirement plan (with employer match) and medical and dependent care cafeteria plans.
To Apply
Qualified and interested candidates should email a cover letter, resume and any salary requirements to jobs@writerstheatre.org with the subject line “2024 ADA Application – (LAST NAME)”
Want to help us improve our hiring process? Please include where you found this job posting when you email us your materials. No phone calls please.
Position: Associate Production Manager
Location: Glencoe, IL
Department: Production
Classification: Full-Time with Benefits
Salary: starting at $55,000, commensurate with experience
Position Summary
Writers Theatre seeks an Associate Production Manager to join our Production Department. The Associate Production Manager reports to the Director of Production and Facilities and is a vital part of the department as the primary point of contact between the organization and Designers. The Associate Production Manager also participates in institutional planning alongside the Director of Production and Facilities.
Responsibilities
- Lead the design process, aid design team & production heads in planning and execution of designs within budget, and support rehearsal/tech process.
- Coordinate distribution of all technical & designer drawings, scripts, information for program and other materials between Creative Team, Production Department and other departments.
- Facilitate communication of detailed schedules to designers and staff including but not limited to due dates, production milestones, load-in and tech schedules, and other events.
- Schedule & lead production meetings & take and distribute production meeting notes.
- Be present at all technical rehearsals and previews.
- Supervise all Production Department financial transactions, including processing check requests, coordinating production credit card statements, approving payroll, and reconciling cash advances.
- Facilitate and participate in Production Department hiring and onboarding.
- Execute crew and non-union designer contracts.
- Oversee show crew onboarding and act as point of contact for crew.
- Ensure that production work environments are inclusive and respectful for performers, designers, and staff.
- Play a leadership role in creating/knowing health & safety guidelines and maintaining a safe and healthy work environment.
- Act as liaison between administrative staff and production department heads to ensure communication regarding requests for shared spaces, equipment, and personnel support.
- Assist the Director of Production and Facilities and the Facilities Operations Coordinator in Facilities Management duties and oversight to maintain facilities’ appearances and function.
- Assist in season planning,development of and the distribution of the season calendar.
- Assist in creation and help maintain company calendar.
- Participate in long term planning.
- Long weeks and evening/weekend hours required for assigned projects.
Qualifications & Key Competencies
- Three or more years of professional experience in theatrical production management preferred or comparable experience in the performing arts, events management, or live entertainment industry.
- Skilled at managing multiple overlapping and on-going projects with a proven track record of successfully delivering projects within time, human resources, and budgetary constraints.
- Clear and concisewritten and verbal communication skills.
- Experience with and a strong propensity for financial accounting.
- General proficiency with technology and ability to learn and adapt as technology evolves.
- Previous experience with Microsoft Office Suite and Google Workspace.
- Knowledge of safety policies and procedures within a performing arts environment.
- Preferred experience with drafting contracts for over-hire employees.
- AutoCAD, Vectorworks, and/or SketchUp beneficial.
- Ability to operate machinery including but not limited to: general carpentry shop tools, chop saw, jig saw, etc. is a plus
- Strong judgment and management skills to prioritize multiple tasks while paying attention to details.
- Ability to interact and collaborate with a diverse range of designers and staff.
- Willingness to adapt standard practices to the creative processes of a given project or team.
- Ability to maintain a level-headed and calm demeanor under pressure while working in a collaborative team-based structure.
- Ability to work both independently and as part of a coordinated team.
- Creative problem-solving skills.
- Excellent organizational skills and familiarity with standard office procedures.
- Commitment to creating and maintaining a safe work environment.
- Naturally pro-active with a general curiosity to learn and seek solutions.
- This role may involve tasks such as squatting, climbing, crawling, kneeling, walking, pushing/pulling, and handling objects. The ability to carry or lift loads over 50 lbs and work at varying heights may also be required. We encourage applicants of all abilities to apply, and reasonable accommodations can be provided to support individuals in performing the essential functions of this role.
Commitment to Equity, Diversity, and Inclusion
WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.
WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.
Please find more information on our culture and specific policies at the following links:
- https://www.writerstheatre.org/working-at-wt
- https://www.writerstheatre.org/our-code-of-conduct
- https://www.writerstheatre.org/edi-at-wt
To Apply
Qualified and interested candidates should email a cover letter, resume, and references to productionjobs@writerstheatre.org with the subject line “2024 APM Application.” No phone calls please.
Want to help us improve our hiring process? Please include where you found this job posting when you email us your materials.
Position: Props Artisan Overhire
Location: Glencoe, IL
Department: Properties, Production
Classification: Part Time; Hourly
Rate: $18-20 hourly
Start date: Week of August 19, 2024
About Writers Theatre
Writers Theatre (WT) is a nationally-recognized, award-winning theatre company located on the North Shore of Chicago with a pre-pandemic annual operating budget of $5.7 Million. Known for the consistent high quality and intimacy of its productions, WT is focused on the power of the written word and dedicated to the artists who bring that word to life. Having captivated audiences for years with its commitment to creating the most intimate theatrical experience possible, the theatre is now a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Artistic Director Braden Abraham, the company is charting a path forward for its future.
Position Summary
Writers Theatre seeks Props Artisans for upcoming productions. Hours and schedule are flexible.
Dates:
Tech Show #1 start – 8/28/24
Opening Show#1 – 9/13/24
Rehearsals start Show #2- 10/8/24
Tech Show #2 start – 10/25/24
Opening Show #2 – 11/8/24
Duties and Responsibilities:
- Help Props Supervisor with procuring furniture and other supplies for the show
- Help with altering said furniture, whether that is painting, sewing, upholstery, reinforcing, ect.
- Help with creating small hand props and expendables
- Help with restocking old props and general storage organization
- Help with repairs to props in currently running shows
- Work closely with the Props Supervisor to complete change requests before First Tech.
- Help with any notes generated in tech, such as adding wheels, repainting, etc.
Qualifications & Key Competencies
- Woodworking skills with both hand and electric tools
- Knowledge of hand and machine sewing
- Knowledge of reupholstery and other furniture refurbishing skills
- Experience in crafting and faux finishing
- Access to a vehicle to help procure supplies and furniture
- Experience with small electronics and electrics is a plus
- Resourceful and creative problem solver
- Effective communicator
- Strong organizational and time management skills
- Must be able to comply with organizational COVID safety policies and procedures
- A commitment to ethical conduct in all aspects of the work environment
- A commitment to creating a just, equitable and inclusive work environment
- A commitment to the protection of confidential information to which this position has access
Commitment to Equity, Diversity, and Inclusion
WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.
WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.
Please find more information on our culture and specific policies at the following links:
- https://www.writerstheatre.org/working-at-wt
- https://www.writerstheatre.org/our-code-of-conduct
- https://www.writerstheatre.org/edi-at-wt
TO APPLY:
Please send a resume and a few examples of previous work to Rae Watson, Properties Supervisor at productionjobs@writerstheatre.org.
Please include in the subject line of the email "Props Overhire 2024" and in the body of the email indicate how you learned of the position. No Phone calls please.
Position: Box Office Associate
Location: Glencoe, IL (on-site)
Department: Box Office
Classification: Part-Time/Seasonal
About Writers Theatre
Writers Theatre (WT) is a nationally-recognized, award-winning theatre company located on the North Shore of Chicago with an annual operating budget of $5.7 Million. Known for the consistent high quality and intimacy of its productions, WT is focused on the power of the written word and dedicated to the artists who bring that word to life. Having captivated audiences for years with its commitment to creating the most intimate theatrical experience possible, the theatre is now a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Artistic Director Braden Abraham, the company is charting a path forward for its future.
SUMMARY:
Writers Theatre seeks a Box Office Associate to assist in the daily operations of the Box Office including processing transactions and providing exemplary customer service. Ideally, candidates will have availability Tuesdays and Wednesdays and work 15-20 hours per week while the theatre is between productions and up to 30 hours per week, including some weekends, during performances. All duties for this position must be performed on-site at our theatre in Glencoe, IL.
DUTIES AND RESPONSIBILITIES:
- Answering phones and emails.
- Processing ticket sales, exchanges and season subscriptions
- Providing tech support to patrons as they view digital programming
- Serving as a will call agent for performances, ensuring a smooth and efficient pre-show experience.
- Assisting patrons with questions, accessibility needs and/or ticketing issues.
- Performing other duties as assigned.
QUALIFICATIONS:
- Friendly personality and the ability to work as part of a team.
- Organizational and time-management skills, with the ability to multi-task.
- Professional demeanor while working under pressure with the ability to remain calm and collected.
- Flexibility and willingness to adapt to changing policies and procedures.
- A combination of afternoon, evening and weekend availability is required.
- Proficiency in Microsoft Word, Excel and Outlook required.
- Previous customer service experience preferred.
- Cash handling experience preferred.
- Must be able to remain in a stationary position for periods of time while working at a computer, as well as move about inside the office and theatre buildings to access necessary materials and equipment.
- Must be able to exchange accurate information both written and in-person/over the phone with internal and external stakeholders.
Commitment to Equity, Diversity, and Inclusion
WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.
WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.
Please find more information on our culture and specific policies at the following links:
- https://www.writerstheatre.org/working-at-wt
- https://www.writerstheatre.org/our-code-of-conduct
- https://www.writerstheatre.org/edi-at-wt
To Apply
Qualified and interested candidates should email a resume and cover letter or statement of interest to jobs@writerstheatre.org. No phone calls, please.
Want to help us improve our hiring process? Please include where you found this job posting when you email us your materials.
© 2024 Writers Theatre